If you are like me who always like to explore things and test new features, then you must’ve probably tried using other means to access your Gmail account on a PC other than a web browser. I this guide you will learn how to quickly setup Gmail in Microsoft Outlook in the easiest way.
You will recognize a few things here if you’ve ever used your then Nokia phones to access your emails. To do the same on a Windows PC, you’ll have to set up Gmail to allow you to download mail as POP or to map folders and emails using IMAP. This guide is of 2 parts, part 1 is to configure Gmail and get it ready to work with outlook, while the second part is to configure Microsoft Outlook to work with Gmail. So without much ado, here are the steps to configure MS Outlook for Gmail;
  • Log into your Gmail Account.
  • Click on the Gear icon and select Settings.
  • Click on Forwarding and POP/IMAP on the links given above your Inbox
  • Under POP Download, select Enable POP for all mail that arrives from now on.
  • Select Archive Gmail’s Copy in the drop down box next to When Messages Are Accessed With POP
  • Finally, save your changes

Now to configure Microsoft Outlook to work with Gmail;

  • Launch MS Outlook on your PC (For this guide I used MS Outlook 2013)
  • Add a new account from the File Menu
  • Enter your email ID (mail in this case) and password in the dialog box that appears, then Click on Next
  • Microsoft Outlook will take a few minutes to search for Gmail settings and will configure the account for you.
But if you do not wish to use the auto-configure feature, and you’d like to manually configure everything by yourself, just follow these simple guidelines to manually configure server settings or additional server types in Gmail for Microsoft Outlook.
Gmail outlook settings

Gmail IMAP settings For Outlook 2018

  • Again from the from the File menu, select Add Account
  • In the dialog box that appears, select Manually configure server settings or additional server types, then click on Next.
  • Select Internet Email and again from the next page and click Next, then input your email address, password, and your Mailbox name
  • Select POP under Account Type,  if you wish to create a POP3 account, or IMAP if you wish to create IMAP account. Then configure the rest of the box and fields like with these settings below;
  • For the Incoming server, enter pop.gmail.com (if you are creating a POP account)or imap.gmail.com(if you are creating an IMAP account).
  • smtp.gmail.com for the Outgoing server
  • Click on More Settings, and locate the Outgoing Server tab, select My Outgoing Server (SMTP) requires Authentication, then select Use Same Settings As My Incoming Server
  • Now get to the Advanced Tab, enter 995 as Incoming server port (if you are creating a POP account)or 993(if you are creating an IMAP account), then 587 for Outgoing Server Port
  • Finally, Set the type of encryption to TLS and click OK to close the Internet email settings window. (NB: you are not done yet)
  • Click Test Account Settings to test your account settings, and you should see a message telling you that your account settings are correct. Now Click on Next to exit the dialog box and you are all set.
This simple guide that explains how to configure Microsoft Outlook for Gmail was written using Microsoft Outlook 2013, but can also be applied to older versions of MS Outlook running on older versions of Windows. If you need further assistance feel free to drop them.

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